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| Features of bf.documents |
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| A fully featured document
management tool, bf.documents facilitates the
collaborative creation of documents. Group
development of research papers, policies and
procedures, graphics, source code, or any other
electronic file is made more efficient with
bf.documents. |
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Compare bf.documents with other
document management solutions.
Print and use the list of features below when
comparing bf.documents with other document
management solutions. |
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Tree structured document repository,
with Explorer-like Interface: An
expandable/retractable folder and file list
on the left, with folder or file details on
the right. |
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Fully web
based: Access from any desktop that
has Internet access to the server. |
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Alerts
and Automation tool -- DocWatches(TM):
DocWatches
allow you to tell the system you would like
notified when the state of a particular
document changes.
Other options of a DocWatch include
the option to attach the document to your
notification, the option to receive a page
or text message, and the option to
automatically check-out the document in your
name the next time it is available. |
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Workflow
and Approval Process Tool -- DocFlow(TM):
DocFlow allows a document owner or
administrator to establish an order/process in which
users will receive a document for editing
and/or approval.
After the first person checks the
document back in, the system will automatically
check the document out in the next
person’s name and email it to them.
The next person simply edits the
document and checks it back in – At which
time, the system will again automatically
check the document out in the next
person’s name, and email it to them.
All the while, other users can be
receiving notifications of each document
state change. |
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Save
and Apply DocFlows(TM)
to Folders and Documents: Once a
DocFlow is saved, it can be applied to
individual documents, or to a folder,
causing all documents added to that folder
to automatically enter the DocFlow. |
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User-Based
Permissions:
Read/Write/Delete
permissions can be established on each
folder, to allow/restrict any user. |
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Group-Based
Permissions: Read/Write/Delete
permissions can be established on each
folder, to allow/restrict any group
of users. |
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"Internal"
and "External" Users:
System can (optionally) distinguish between
users flagged as "internal" and
users flagged as "external."
The system can ensure that external users do
not see folders, documents, and other
resources to which they do not have
permission, and can also ensure that
external users do not see evidence of other
external users -- other than in group spaces
(bf.collaboration) to which they are granted
permission. |
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Image
thumbnails: bf.documents detects when a
stored document is an image, and presents a
thumbnail for quick viewing, without the
need to "get" (download) the file. |
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Document
Reports:
The administrator console provides document
reports, and an area to create custom
reports. |
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Easy
“publish to web” tools:
Simple to use bf.documents API allows
you to provide access to your documents from
other web-based systems within your
organization. |
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Associated
discussion forums:
Each document receives a unique
discussion forum available from within the
document information page. |
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Email
configured documents:
One-button access to email a document
stored within bf.documents. |
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Email
owner or possessor:
One-button access to email the
current possessor, or owner of a particular
document. |
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| Document History and Version Control |
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Check-out,
Check-in: Prevent
multiple people from editing a document the
same time with the commonly used check-out,
check-in protocol. |
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Version
Control:
As your documents change,
bf.documents tracks each version. |
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Custom
version numbering:
Many organizations already have an
established version numbering scheme.
Bf.documents allows you to keep this
version numbering scheme. |
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Revision
History:
A single screen that shows the entire
history of the document, and allows users to
view details of, and/or download any
previous version of the document. |
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Rollback:
Revert back to previous versions of a
document. |
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“Soft”
deletes:
When
a document is deleted, an administrator can
always retrieve it – Protecting your
documents from inadvertent deletion. |
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Full-text
search capability(*):
Search for folder/file names, or the
content of the documents in your repository,
for words or phrases.
Bf.documents can search the text in
almost any document, including Adobe Acrobat
(.PDF) files. (Learn
more...) |
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Variant
and fuzzy search(*):
Optionally, bf.documents can search
for words that are variants of the word(s)
supplied. For instance, bf.documents can return results containing the
word “parties” when you search for
“party” |
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Advanced
search:
Optionally, bf.documents provides an array
of advanced searching features such as
complex Boolean searches (“document AND
collaboration”, “(file OR document) AND
collaboration”, etc.), search of only
particular file types, search current
directory or current directory and
subdirectories, option to return results
with all keywords, or at least one of the
keywords, and more. |
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| Installation,
Configuration, and Administration |
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Automated
setup:
Setup wizard takes you through the
installation process.
Note that additional web server
configurations may be necessary. |
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Document
Import Wizard: Our new tool that allows
you to point to folders on your network, and
import documents and subdirectories with the
click of a button -- Reducing a tedious task
that used to take hours or days, to minutes.
(Learn
more...) |
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LDAP/Active Directory Authentication (optional):
Use your already established LDAP/Active Directory Service to populate and/or authenticate users within
bf.documents. (Learn
more...) |
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Administrator
console:
A provided administrator console
allows authenticated administrator to
change/update virtually any state within
bf.documents including document status,
permission, and discussion forum messages. |
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Store
your documents anywhere: You tell
bf.documents where you want your documents
stored and managed -- On the web server, the
database server, your file server, or
anywhere else. It's up to you. |
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Option
to use SQL Server DB:
Originally built on SQL Server,
bf.documents can work with this simple, yet
industry-strength database. |
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Option
to use MS Access DB:
For those organizations that must
keep costs to a minimum, bf.documents can
work, without modification, with MS Access.
Note that this option would not be
recommended for systems containing more than
100 users, or 50,000 documents. |
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Option
to use other ODBC compliant databases:
Since bf.documents uses ODBC for
database connections, it can be used with
any database providing an ODBC compliant
driver – Such as the popular databases
Oracle and MySQL. |
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Open
Architecture:
So that you have the option to
tightly integrate bf.documents with your
other enterprise systems, or to add your own
customized features, bf.documents is
completely open-sourced. |
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HTTP/HTTPS
(secure) file transfer:
bf.documents can/will operate
under secure,128 bit SSL. |
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Encrypted
User Passwords:
User passwords are encrypted while
stored in the database. This prevents even
databased administrators from accessing user
passwords.. |
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Option
to use SQL Server DB:
Originally built on SQL Server,
bf.documents can work with this simple, yet
industry-strength database. |
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Custom
Encryption Algorithm:
Custom Variable Length Key (VLK)
encryption algorithm applied to select data,
and can be applied to any data that
bf.documents stores. |
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Built-in
Hacker Protection:
Server-side source/script
developed to thwart growing number of
"SQL Injection" and "Cross
Site Scripting" (XSS) Attacks. |
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Distributed
Architecture:
Distributed architecture permits you to
store both data and documents behind
additional layers of (hardware and/or
software) security. |
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Competitively Priced:
Competitively priced, no additional per-user fees, and flexible pricing model allows you to upgrade to the full suite of bf.collaboration for only the cost difference. |
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Complete JScript/ASP Code Included:
All bf.collaboration software is open-source, meaning that administrators have complete access to the Jscript/ASP code. |
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Document
Import Wizard: Our new tool that allows
you to point to folders on your network, and
import documents and subdirectories with the
click of a button -- Reducing a tedious task
that used to take hours or days, to minutes.
(Learn
more...) |
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Free Updates: Forever receive free security and bug fixes. For the first year, receive free product updates -- So after one year, your instance of bf.documents will still be the latest available. After one year, to continue receiving product updates, there is a yearly fee equal to one-half of your original purchase price. |
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Technical Support:
bf.collaboration provides lifetime, free 24-hour email technical support. In addition, 30 days of free phone support are provided for setup, installation, and general guidance while getting started. |
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(*)Please
Note: Searching of document text is only
available when employing SQL Server as the database for
bf.collaboration/documents. All other searching
(document name, folder name, etc.) is always available,
regardless of database. |
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